Decatur County Convention Center
Statement of Conditions, Rules and
County Convention Center is owned and operated by the County of
Decatur. It is administered by a County Recreational Board,
established by the County Court
All use of the Decatur County
Convention and grounds shall be granted only through the execution
of a rental agreement.
Failure to vacate buildings or
grounds at time specified will be subject to a penalty charge of not
more than one day’s fee unless said failure conflicts with the
scheduled use of the center or grounds in which case additional
charges may be made.
At the discretion of the manager
and/or the Recreation Board a performance bond, or cash deposit may
be required to insure repair and/or replacement of any equipment,
furnishings, or structure due to vandalism or accidental defacement.
Parking and use of grounds remain the
province of the county.
Refunds of deposits or other advance
payments will be made only after adjustments for incurred expenses,
actual use, and loss of income involved.
All applicable and due taxes shall be
the sole responsibility of the Lessee and/or his agent(s)
Certification and proof of insured
liability shall be furnished when required.
Any act, commission of misdeed or
attempt to non-conform to the rules and regulations may be construed
by the county as ample grounds for cancellation of contractual
agreement. In such event, any and all deposits for advance payments
shall be forfeited as partial liquidation or contract obligations of
The Lessee shall comply with the laws
of the State and County and conform to all safety and fire
Conditions of agreement, policies and
rental charges may be changed by the Director of Parks, the
Recreation Board and /or the County Commission, as needed in order
to fulfill the responsibility accorded them by the citizens of
The Sale and/or use of alcoholic
beverages on premises is strictly prohibited.
The Recreation Board and/or Manager
reserves the right to specify the type of ticket and passes to be
used in order to provide an adequate system of accounting for
No lease agreement will be entered
into with a minor.
Any firearms brought upon the grounds
must be unloaded and secured with a trigger lock at all times.
Needed extra security, police and
fire watchman beyond normal County provisions shall be determined by
the Recreation Board and/or Manager. Any additional charges shall be
at the expense of the Lessee.
Only the County staff can set up and
assemble, county owned props, booths, etc. A set up charge will be
incurred for the use of county employees to assemble booths and or
Smoking is strictly prohibited in the
building at all times.
At no time shall any Lessee
discriminate against any person
The convention center is not liable
to the Lessee for any damage to or for the loss or destruction of
any exhibit or the property of the exhibitor by fire or other
casualty covered by an extended coverage endorsement to a fire
insurance policy, whether caused by negligence of the hall, its
officers, agents, servants, employees or otherwise, all claims for
any such loss or damage being expressly waived by exhibitor who
agrees to indemnify and hold the hall harmless from such claims.
The Management of the Convention
Center and grounds, The Parks Department Director, The County Mayor,
The Recreational Board, and The County Court reserve the right of
free access to any and all parts of the buildings and grounds at all
The Decatur County Parks Department
promotes a non-discrimination policy that ensures participation for
all regardless of race, national origin, religion, sex, economic
status or disability. The Decatur County Parks Department will make
reasonable modifications to our programs to ensure accessibility for
persons with disabilities and requires any Lessee to agree to abide
by this policy as well.
ASSUMPTION OF RISK
Lessee must recognize that there are
certain inherent risks involved in programs and events open the
public. In the event of a serious injury, accident or illness, the
Lessee will: (1) contact the Decatur County Fire Department/EMS to
perform emergency care (2) recommend transport of the victim to the
hospital and (3) reach the parent, guardian, emergency contact or
closest relative as soon as the situation allows.